Planning a summer event should feel like sunshine and spritzers, not stress and spreadsheets. We sat down with our LUX event producers and concierges (aka the experts who’ve seen it all) to get their top do’s and don’ts for hosting a summer soirée that’s stylish, smooth, and—most importantly—stress-free. Here’s what they had to say:
1. Let the Vibe Lead the Vision:
Before you dive into Pinterest boards or linen swatches, ask yourself: What do I want my guests to feel when they arrive—and when they leave?
“Before picking your décor, decide the vibe you want and the overall feeling you want to create. Decor decisions come so much easier once you know the energy,” says Gracie, LUX Event Producer. Whether you're aiming for romantic garden party, Palm Springs poolside, or elevated picnic—it sets the tone for everything from color palette to entertainment.
🟢 DO: Create a one-sentence “event mantra” to guide your choices.
🔴 DON’T: Get lost in aesthetics that don’t serve the experience you want guests to have.
2. Think Like a Guest, Then Simplify
The real secret to stress-free hosting? Set it up so you don’t have to run the show.
“Create a self-serve drink station so you’re not stuck playing bartender,” says Alexis. “And choose a menu that doesn’t need tons of last-minute prep.” Think seasonal grazing boards, chilled pastas, or anything that stays pretty (and safe) in warm weather.
🟢 DO: Build in simplicity—less setup means more time enjoying.
🔴 DON’T: Overcomplicate service or prep.
💡 Alexis’s favorite setup: “A vibey bar cart, make-ahead dishes, and a curated playlist—so you’re sipping, not stressing.”
On the hunt for menu inspiration?
Explore Our Summer Menu
3. Focus on Guest Experience Over Formality
The best events are the ones where guests feel comfortable, engaged, and well-fed—not just the ones that check all the boxes.
“Special events don’t always mean plated dinners,” says Kylee. “Add personality to the menu and the flow of the night.” That could mean a live taco station, frozen drinks, yard games, or even a surprise trivia game.
🟢 DO: Prioritize moments of interaction and joy.
🔴 DON’T: Get stuck in the idea that customary equals memorable.
💡 Kylee’s tip: “Anything from a photo booth to a customized playlist can elevate the experience without making it feel stiff.”
4. Summer-Proof Every Detail
Let’s talk logistics—because summer in Utah doesn’t always mean smooth sailing.
“Summer in Utah is unpredictable,” says Jadi, LUX Concierge. “If you’re hosting an outdoor event, please have a backup plan!” Consider an event venue with both indoor and outdoor spaces. Because wind, sun, surprise showers, and bugs? It’s all part of the charm… if you’re prepared. (Psst. check out our 55 LUX-approved event venues to find your perfect space!)
🟢 DO: Incorporate shade, fans, and even bug spray stations.
🔴 DON’T: Count on perfect weather and forget a Plan B.
💡 Alexis adds: “Guests will have a better time if they’re comfortable. A little fan breeze or citronella goes a long way in making your event feel intentional.”
5. Budget Smart, Not Smaller
Want to cut costs without cutting the experience? It’s all about knowing what matters most.
“There are places to cut—and places you shouldn’t,” says Gracie. “Cutting staff, food, or drink will impact how your guests experience the night. But switching china for pretty disposables, or choosing a buffet with amazing food instead of a formal plated dinner? That’s smart planning.”
Skip the premium linen and splurge on that signature cocktail your guests will rave about. It’s about impact, not excess.
🟢 DO: Swap how something is delivered—not if it’s delivered.
🔴 DON’T: Cut corners on what your guests actually care about.
💡Gracie’s go-to swaps: “Disposables that still look chic. Buffets instead of plated. Basic linens—but bold food and drink. It’s all about prioritizing guest joy.”
6. Hire a Team You Can Trust
Here’s the truth: the best way to throw a summer event that doesn’t leave you sweating (literally and figuratively) is to work with a team who’s done it a thousand times before—and still treats yours like it's the only one that matters.
“Trust the experts in the field,” Gracie reminds us. “We know what works—and more importantly, what doesn’t.” Whether it’s navigating unpredictable weather, recommending menu magic, or keeping everything running like clockwork, LUX has you covered.
From the initial vision to the final toast, we’re here to make your event unforgettable and easy.
🟢 DO: Lean on our team to bring your vision to life—and keep your stress level low.
🔴 DON’T: Try to do it all yourself.
Ready to plan your stress-free summer party?
Let’s make it happen. Book your event with LUX and we’ll bring the breeze, the buzz, and the beautiful details that make your event effortless.